Become an Exhibitor
For more than 26 years COA has brought together orthopaedic surgeons and orthopaedic practice managers from the entire state in one place to provide them with the latest clinical research, practice management issues, and information on workers’ compensation. COA also brings together a great array of exhibitors to provide attendees with the services/devices necessary to run an efficient practice.
Being the largest orthopaedic meeting in California, we bring together more than 500 Orthopaedic Surgeons and over 70 Practice Managers from a variety of practice settings and educational entities.
We invite you to be part of another successful meeting at the Terranea Resort!
Space is limited and assigned first come, first serve basis.
RESERVE YOUR BOOTH HERE
(Coming Soon)
Exhibitor Prospectus (Coming Soon)
Exhibit Hall Map (Coming Soon)
Exhibitor Paper Application (Coming Soon)
Shipping Information (Coming Soon)
What are the benefits of exhibiting with COA?
- Access to orthopaedic surgeons and orthopaedic practice managers in California from all practice settings – large groups/solo and small groups/Workers’ Compensation
- Your company’s logo will be posted on COA’s Annual Meeting website/mobile app giving you more exposure
- Include a description of your company and contact information in COA’s meeting materials
- Ability to interact with attendees in company-sponsored networking sessions
- Participation in an incentive raffle program to encourage attendees to stop by your booth
- A mailing list of attendees available prior to the meeting to invite attendees to visit by your booth
- A final list of attendees available after the meeting
Logistical Arrangements:
All times are tentative and subject to change closer to event date.
| Exhibit Setup: | Wednesday, April 15 | 4:00 pm – 9:00 pm |
| Exhibits Open: | Thursday, April 16 | 7:00 am – 5:00 pm |
| Exhibits Open: | Friday, April 17 | 7:00 am – 5:00 pm |
| Exhibits Open: | Saturday, April 18 | 7:00 am – 1:00 pm |
| Exhibit Teardown: | Saturday, April 18 | 2:00 am – 5:00 pm |
Important Dates:
December 31, 2019 –> Exhibit Application Due
March 15, 2020 –> Rep Names Due
March 15, 2020 –> Welcome Bag Flyers Due
Exhibitor Levels
| Sponsorship Benefits | E-Booth $2,500 |
Bronze $3,000 |
Silver $4,500 |
Gold $5,000 |
Diamond $6,500 |
| Complimentary Representatives (additional badges $350 per badge) |
None | 2 | 3 | 2 | 3 |
| Booth Size | 4′ x 4′ draped table Monitor w/stand |
10’ x 8’ 1 6-ft draped table 2 chairs |
16’ x 8’ 2 6-ft draped tables 3 chairs |
10’ x 8’ Premiere Location 1 6-ft draped table 2 chairs |
16’ x 8’ Premiere Location 2 6-ft draped tables 3 chairs |
| Access to General Sessions | N/A | ✔ | ✔ | ✔ | ✔ |
| Listing on COA’s website | ✔ | ✔ | ✔ | ✔ | ✔ |
| Pre/Post attendee list | ✔ | ✔ | ✔ | ✔ | ✔ |
| Logo, company name and description listed on mobile app | ✔ | ✔ | ✔ | ✔ | ✔ |
| Company’s description & booth location on final program | ✔ | ✔ | ✔ | ✔ | ✔ |
| Flyer in Welcome Bag | $500/page | $500/page | $500/page | ✔ | ✔ |
| Ad in COA’s e-Publication | NA | NA | NA | ✔ | ✔ |
| Logo on meeting emails | NA | NA | NA | NA | ✔ |
| Listing on the meeting website | NA | NA | NA | NA | ✔ |
| Internet Access (entire meeting) | NA | $225 | $225 | $225 | $225 |
| Electrical Outlet (1 outlet) | ✔ | $100 | $100 | $100 | $100 |
| Reception $85/person (number included tickets) |
NA | NA | NA | 2 ticket | 3 tickets |
| Exhibit Hall Raffle Prize | NA | $100 or $600 | $100 or $600 | $100 or $600 | $100 or $600 |
Terms of Payment / Cancellation
Prices of exhibit booths are listed on the exhibitor application. Applications for each exhibit space must be accompanied by payment of the exhibitor fee in the form of a credit card payment or check made payable to the California Orthopaedic Association. Should any contingency prevent COA or the exhibition from occurring, COA shall not be held liable for any expenses incurred by exhibitors. If COA receives written notice of space cancellation prior to January 1, 2020, a 50% refund of the total booth fee will be made or the fee may be applied to next year’s meeting at the company’s discretion. Cancellations after this date will result in the forfeiture of the total fee. Notice of cancellations must be submitted in writing.
