Exhibitors

Become an Exhibitor

For more than 25 years COA has brought together orthopaedic surgeons and orthopaedic practice managers from the entire state in one place to provide them with the latest clinical research, practice management issues, and information on workers’ compensation. COA also brings together a great array of exhibitors to provide attendees with the services/devices necessary to run an efficient practice.

Being the largest orthopaedic meeting in California, we bring together more than 500 Orthopaedic Surgeons and over 70 Practice Managers from a variety of practice settings and educational entities.

We invite you to be part of another successful meeting at the Ritz-Carlton Laguna Niguel.

What are the benefits of exhibiting with COA?

• Access to orthopaedic surgeons and orthopaedic practice managers in California from all practice settings – large groups/solo and small groups/Workers’ Compensation
• Your company’s logo will be posted on COA’s Annual Meeting website/mobile app giving you more exposure
• Include a description of your company and contact information in COA’s meeting materials
• Ability to interact with attendees in company-sponsored networking sessions
• Participation in an incentive raffle program to encourage attendees to stop by your booth
• A mailing list of attendees available prior to the meeting to invite attendees to visit by your booth
• A final list of attendees available after the meeting

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Logistical Arrangements:

All times are tentative and subject to change closer to event date.

Exhibit Setup:	Wednesday, May 15	4:00 pm – 9:00 pm
Exhibits Open:	Thursday, May 16	7:00 am – 5:00 pm
Exhibits Open:	Friday, May 17	7:00 am – 5:00 pm
Exhibits Open:	Saturday, May 18	7:00 am – 2:00 pm
Exhibit Teardown:	Saturday, May 18	2:00 am – 5:00 pm

 

Important Dates:

December 31, 2018 –> Exhibit Application Due
April 15, 2019 –> Rep Names Due
April 15, 2019 –> Welcome Bag Flyers Due

Exhibitor Levels

Sponsorship Benefits	E-Booth $2,500	Bronze $3,000	Silver $4,500	Gold $5,000	Diamond $6,500
Complimentary Representatives (additional badges $350 per badge)	None	2	3	2	3
Booth Size	4′ x 4′ draped table Monitor w/stand	10’ x 8’ 1 6-ft draped table 2 chairs	16’ x 8’ 2 6-ft draped tables 3 chairs	10’ x 8’ Premiere Location 1 6-ft draped table 2 chairs	16’ x 8’ Premiere Location 2 6-ft draped tables 3 chairs
Access to General Sessions	N/A	✔	✔	✔	✔
Listing on COA’s website	✔	✔	✔	✔	✔
Pre/Post attendee list	✔	✔	✔	✔	✔
Logo, company name and description listed on mobile app	✔	✔	✔	✔	✔
Company’s description & booth location on final program	✔	✔	✔	✔	✔
Flyer in Welcome Bag	$500/page	$500/page	$500/page	✔	✔
Ad in COA’s e-Publication	NA	NA	NA	✔	✔
Logo on meeting emails	NA	NA	NA	NA	✔
Listing on the meeting website	NA	NA	NA	NA	✔
Internet Access (entire meeting)	NA	$225	$225	$225	$225
Electrical Outlet (1 outlet)	✔	$100	$100	$100	$100
Reception $85/person (number included tickets)	NA	NA	NA	2 ticket	3 tickets
Exhibit Hall Raffle Prize	NA	$100 or $600	$100 or $600	$100 or $600	$100 or $600

Terms of Payment / Cancellation

Prices of exhibit booths are listed on the exhibitor application. Applications for each exhibit space must be accompanied by payment of the exhibitor fee in the form of a credit card payment or check made payable to the California Orthopaedic Association. Should any contingency prevent COA or the exhibition from occurring, COA shall not be held liable for any expenses incurred by exhibitors. If COA receives written notice of space cancellation prior to February 1, 2019, a 50% refund of the total booth fee will be made or the fee may be applied to next year’s meeting at the company’s discretion. Cancellations after this date will result in the forfeiture of the total fee. Notice of cancellations must be submitted in writing.